In the “Show” category, select the checkbox next to the “Ruler” option to enable the ruler. To do this, open your Word document and click the “View” tab on the ribbon bar. While it remains a quick and easy method for adding a block quote, you’ll need to enable the ruler bar first. However, the ruler bar is no longer visible by default in more recent versions.
In earlier editions of Microsoft Word, the easiest way to add a block quote to a Word document was to use the ruler bar, which shows the margins and indents currently in use. You’ll need to repeat these steps for each additional block quote you add to your document.
Enter ' in both the Find what and Replace with boxes. You can then add formatting, such as italics, to make the text stand out further. Use the Ctrl + H shortcut key to open the Replace tab of the Find and Replace dialog box.
This will change the indent size for the text you selected, creating a block quote in the process. Alternatively, use the arrow buttons on the right to increase the indent sizing using increments of 0.1cm. If you use a different academic style, please refer to your style guide to ensure that the indent sizing you use is correct.Īs both APA and MLA use 0.5cm indents for block quotes, set the “Left Indent” value to “0.5 cm” and hit the enter key to confirm.
